Services

Your meeting site sets the tone of your meeting as soon as attendees arrive. That is why it is very important to choose the right venue. Negotiating for the right concessions and having the right contract language to protect your group is just as important. It can be tricky to accomplish this and still remain fair to the host site. The Planning Connection, Inc. specializes in doing just that: selecting the venue that meets or exceeds your group’s expectations; negotiating a contract that protects your group; getting your site services at the lowest possible cost; and honor the rights of the host site. All this at no cost to your group.

Once a contract is signed, it is difficult to change. Before the contract is signed you are negotiating; after the contract is signed, you are begging. Therefore it is crucial to negotiate everything into the contact before signing it.

Our experience in negotiating contracts saves our clients time and money. In a time when budgets keep shrinking and there is not enough help, outsourcing to the Planning Connection is the smart thing to do. We give you added assistance at no cost to your group.

How Does This Work? We are compensated by the property you select. Rest assured the Planning Connection does not have any special deals or contracts with any hotel. You are the decision maker. Simply tell us the city you wish to have the meeting, we will do all the research and report the findings to you. Together we review the information and choose specific venues to visit and evaluate.

Benefits. We save you time:

• conducting research
• finding the right venues
• performing site visits
• negotiating a contract

We save you money:

• man hours that can be spent on planning another part of the meeting
• concessions for the group
• attrition fees
• get the lowest room rate possible

Your organization is fully apprised of the research findings, site evaluations, and contract negotiations throughout the entire process. The group is able to make an inform decision and sign a contract without the pressure of a sales team.

What is needed to get started? A review of the program and your objectives is all that is needed to enlist the support of the Planning Connection site selection experts. Contact us today.

As a full meeting planning agency, additional Planning Connection services include:

• Create and/or maintain a website
• Develop budget
• Find professional speakers
• Coordinate audio-visual equipment and/or support
• Produce a tradeshow
• Promote and market the event
• Coordinate food services
• Plan special events
• Arrange for photography, video, and/or presentation recordings
• Plan banquets
• Setup and manage pre-event registration
• Arrange transportation
• Assist with the purchase of conference gifts/incentives
• Furnish on-site registration
• Provide on-site logistics management
• Organize area activities

Site selection and contract negotiations can be provided at no cost to you. Contact info@planningconnection.com or call 352-378-5995 for details or to schedule a free consultation.